Legislation
Hayden citizens may watch our council meetings without fully understanding why a meeting agenda item is being considered. This web page helps provide context to city council meeting agenda items beginning in 2024, by explaining the impact of each decision. Each meeting’s agenda items are listed in the table below which includes a brief description, the potential impact of authorizing or not authorizing the item, the voting record of each elected official and the motion made.
For detailed information on any agenda item, please refer to the recordings of city council meetings available on Hayden’s YouTube channel.
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| Date | Agenda Item | Functional Impact | Council Action | |||
|---|---|---|---|---|---|---|
| Seat 1 M. Roetter | Seat 2 E. DePriest | Seat 3 T. Shafer | Seat 4 S. White | |||
| 5/13/2025 | Authorization to Approve the 2025 Honeysuckle Beach Concessions Agreement with “Locals” for Concessions Sales at Honeysuckle Beach for the Summer Season | If authorized: If not authorized: | Yes | Yes | Yes | Yes |
| 5/13/2025 | Professional Services Agreement with Jacobs Engineering Group, Inc. for Hayden Canyon Planned Unit Development Review and Recommendations | If authorized: If not authorized: | Yes | Yes | Yes | Yes |
| 4/30/2025 | Big Sky Corporation Change Order No. 2, H-6 Force Main Project | If authorized: To support the replacement of non-compliant existing piping discovered during the project. If not authorized: Potential delay or cancellation of contracted work supporting the H-6 force main project. | Yes | Yes | Yes | Absent |
| Motion Made: Council Member DePriest motioned to approve Big Sky Corporation Change Order No. 2 for the H-6 Force Main Project. | ||||||
| 4/22/2025 | Law Enforcement Fiscal Year 2026 Contract Methodology Changes | If authorized: A new contact will provide the city the opportunity to improve communicating expectations, understanding Hayden’s impact to County law enforcement and provide for the opportunity to negotiate a city quasi‐police chief. If not authorized: Failing to support a new contract approach will result in not solving any existing contract shortcomings, including those previously presented by Council. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member Shafer motioned to approve Mayor Davis engaging the Kootenai County Sheriff to negotiate a draft contract for City Council approval. | ||||||
| 4/22/2025 | Authorize Mayor to Sign Purchase and Sale Agreement with Kootenai County to Acquire 4.318-Acre and 3.2-Acre Parcels for City’s Public Works Facility. | If authorized: The city can submit the sale terms to the County. If not authorized: Council no longer authorizes the planned purchase from Kootenai County. | Yes | Yes | Yes | Yes |
| Motion Made: Council President Roetter motioned to approve authorizing the Mayor to sign the purchase and sale agreement with Kootenai County. | ||||||
| 4/22/2025 | Big Sky, Inc. Pay Application #1 for H-6 Sewer Force Main Project (Bill for payment) | If authorized: The city would meet its contracted obligation. If not authorized: The city would default or delay payment to a contracted service provider. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member Shafer motioned to approve pay application No. 1 to Big Sky, Inc. for the H-6 Sewer Force Main Project. | ||||||
| 4/22/2025 | Change Order #1 for Ramsey Road, Wyoming Ave to Lancaster Road | If authorized: To install gravity and force main sewer lines at the intersection of Ramsey Road and Lancaster Avenue. If not authorized: The city would miss an opportunity to make these improvements while construction is already being completed. The city would have to tear up a lot of new improvements if we were to post pone this work for a future project. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve authorizing the mayor to sign Change Order No. 1 for the Ramsey Road, Wyoming to Lancaster Road Project. | ||||||
| 4/8/2025 | Declaration to Sell at Public Auction the ±4.855 Acres of Land off Dakota Street and Authorize the Clerk to Publish in the Official Newspaper the Summary of Action Taken by Council and Set Public Hearing Date | If authorized: Declaration of the property value is required under I.C. 50-1042 before the property can be offered for sale. If not authorized: The City does not intend to sell the property. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to declare the 4.855-acre parcel of land off Dakota Avenue as surplus and to be disposed of by public auction pursuant to Idaho Code § 50-1402; to set the minimum value of the parcel at $1,480,000; to authorize the City Clerk to publish a summary of the Council’s action and the public hearing notice in the official newspaper, and to hold a public hearing to receive comments regarding the proposed disposition of the property. | ||||||
| 4/8/2025 | Authorization for Staff to Engage in Land Offer to Purchase the 4.13 Acres of Property Adjacent to the City Public Works Facility with the Board of County Commissioners | If authorized: Allows city staff to engage the county commissioners to secure the land. If not authorized: The city may need to entertain options to keep the Dakota street property until we can secure a future where we don’t need the additional space for storage/parking of equipment and/or materials. | Yes | Yes | Yes | Yes |
| Motion Made: Council President Roetter motion to approve authorization for staff to engage a land offer to purchase the 4.13 acres of property adjacent to the city public works facility with the Kootenai County board of county commissioners. | ||||||
| 4/8/2025 | 2025 Chip Seal Bid Award and Contract | If authorized: Maintain approximately 13 miles of road preventive maintenance. If not authorized: Roads may fail sooner and need more costly repairs. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member White motioned to approve the 2025 chip seal project with POE Asphalt and Paving. | ||||||
| 4/8/2025 | Hayden Sky Final Planned Unit Development- Continuation [DELIBERATIONS ONLY] | If authorized: Approves a final planned unit development on one (1) lot of 127.53 acres to construct a mixture of single-family dwelling structure types, neighborhood parkland, and light industrial uses. If not authorized: Council will have to direct the applicant which standards of approval are not met and the steps required to meet such. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve PZ24-0129 Hayden Sky FPUD request with the Planning and Zoning Commission exceptions as noted and the staff-recommended conditions of approval, finding that this request is in accordance with the standards of the Hayden City Code, based on testimony received in the Planning and Zoning hearing, the City Council hearing, and the record of the request. Additionally, to add Condition 15F.4 as provided by staff. | ||||||
| 3/25/2025 | Hayden Sky Final Planned Unit Development | If authorized: Approves a final planned unit development on one (1) lot of 127.53 acres to construct a mixture of single-family dwelling structure types, neighborhood parkland, and light industrial uses. If not authorized: Council will have to direct the applicant which standards of approval are not met and the steps required to meet such. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to table deliberations until the April 8, 2025 City Council meeting at 5:00 p.m | ||||||
| 3/25/2025 | Consider authorizing the Mayor to sign a contract with Atomic Threads to initiate logo wear kiosk at city hall. | If authorized: Authorizing the contract allows Atomic Thread to begin setting up a kiosk to sell Hayden-based logowear in City Hall. If not authorized: The city does not intend to allow a logowear koisk in City Hall. | Yes | Yes | Yes | No |
| Motion Made: Council Member Shafer motioned to approve the contract with Atomic Threads to initiate a logo wear kiosk at City Hall. | ||||||
| 3/25/2025 | Consider Authorizing the Mayor to Sign a Memorandum of Understanding (MOU) with the Hayden Lake Watershed Association (HLWA) for Placement of a Wooden Kiosk at Honeysuckle Beach | If authorized: The MOU explains how maintenance and repairs are done to the kiosk after it is constructed. HLWA will incur all costs associated with removal of the old kiosk and replacement with the new one. If not authorized: The city desires to not engage in a mutual relationship over replacing the existing kiosk with a new one. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve authorizing the mayor to sign the Memorandum of Understanding with Hayden Lake Watershed Association for the placement of a wooden kiosk at Honeysuckle Beach. | ||||||
| 3/25/2025 | Appointment of David Hagar to Public Safety Commission | If authorized: Permit David Hagar to serve the Public Safety Commission If not authorized: Risk limiting the commission's effectiveness by depleating its staffing level. | Yes | Yes | Yes | Yes |
| Motion Made: Council President Roetter motioned to approve the appointment of David Hagar to the Public Safety Commission. | ||||||
| 3/25/2025 | Appointment of Kholt Moore to the Parks, Recreation & Community Forestry Commission | If authorized: Permit Kholt Moore the to serve the Parks, Recreation & Community Forestry Commission. If not authorized: Risk limiting the commission's effectiveness by depleating its staffing level. | Yes | Yes | Yes | No |
| Motion Made: Council Member DePriest motioned to approve the appointment of Kholt Moore to the Parks, Recreation, and Community Forestry Commission. | ||||||
| 3/25/2025 | Appointment of Aundera Leckie to the Parks, Recreation & Community Forestry Commission | If authorized: Permit Aundrea Leckie the to serve the Parks, Recreation & Community Forestry Commission. If not authorized: Risk limiting the commission's effectiveness by depleating its staffing level. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member White motioned to approve the appointment of Aundrea Leckie to the Parks, Recreation, and Community Forestry Commission. | ||||||
| 3/11/2025 | Consider Setting FY2026 Budget Hearing in Compliance with I.C. 63-802(a). | If authorized: To allow the city to abide by Idaho Code and publish a fiscal year 2026 budget hearing date. If not authorized: Council will have to provide staff a means to comply with Idaho Code if they fail to set a date for the fiscal year budget heating or risk non compliance. | Absent | Yes | Yes | Yes |
| Motion Made: Council Member DePriest moved to set the date for the Fiscal Year 2026 Budget Public Hearing for August 26, 2025. | ||||||
| 3/11/2025 | Consider Authorizing the Mayor to Sign the Letter of Intent to Participate in the All-Hazard Mitigation Plan with Kootenai County | If authorized: Hayden acknowledges and participates as part of the County's emergency response plan. If not authorized: | Absent | Yes | Yes | Yes |
| Motion Made: Council Member Shafer moved to authorize the mayor to sign the Letter of Intent to participate in the Kootenai County All-Hazard Mitigation Plan. | ||||||
If authorized: If not authorized: | ||||||
| 3/11/2025 | Appointment of Adam Reed to the Parks, Recreation & Community Forestry Commission | If authorized: Permit Adam Reed the to serve the Parks, Recreation & Community Forestry Commission. If not authorized: Risk limiting the commission's effectiveness by depleating its staffing level. | Absent | Yes | Yes | Yes |
| Motion Made: Council Member DePriest moved to appoint Adam Reed to the Parks, Recreation and Community Forestry Commission. | ||||||
| 3/11/2025 | Appointment of Dennis Parent to the Parks, Recreation & Community Forestry Commission | If authorized: Permit Dennis Parent to serve the Parks, Recreation & Community Forestry Commission. If not authorized: Risk limiting the commission's effectiveness by depleating its staffing level. | Absent | Yes | Yes | Yes |
| Motion Made: Council Member Shafer moved to appoint Dennis Parent to the Parks, Recreation and Community Forestry Commission. | ||||||
| 3/11/2025 | Appointment of Helen Paris to the Parks, Recreation & Community Forestry Commission | If authorized: Permit Helen Paris the to serve the Parks, Recreation & Community Forestry Commission. If not authorized: Risk limiting the commission's effectiveness by depleating its staffing level. | Absent | Yes | Yes | Yes |
| Motion Made: Council Member White moved to appoint Helen Paris to the Parks, Recreation and Community Forestry Commission | ||||||
| 3/11/2025 | Appointment of Ray Verbrugge to the Veterans Commission | If authorized: Permit Ray Verbrugge to serve the Veterans Commission. If not authorized: Risk limiting the commission's effectiveness by depleating its staffing level. | Absent | Yes | Yes | Yes |
| Motion Made: Council Member DePriest moved to appoint Ray Verbrugge to the Veterans Commission. | ||||||
| 2/25/2025 | Use of Hayden City Hall as Polling Place for 2025 Elections | If authorized: Hayden City Hall is included as one location for Hayden residents to vote. If not authorized: Hayden City Hall would not be a polling place for 2025 Elections. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member White motioned to approve the use of Hayden City Hall as a polling place for the 2025 Elections. | ||||||
| 2/25/2025 | Engagement Letter from Valbridge Property Advisors to Set Fair Market Value of ±4.85 Acres of City-Owned Property, Known as H405015157AA | If authorized: Allow a third party to establish a fair market value for land the city is considering to sell. If not authorized: The city will not use a third-party vendor to assist
valuing ±4.85 acres of city owned land. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to enter into the engagement letter from Valbridge property advisers to set fair market value 4.85 Acres of City owned property known as H405015157AA. | ||||||
| 2/25/2025 | Declaration of Underutilization and/or Not Used for Public Purpose and Intent to Sell City Property Known as a ±4.85 Acres of Land Off Dakota Street (H405015157AA) | If authorized: Announce the intention to potentially sell an owned property originally purchased to be developed into city offices. If not authorized: The city will not move forward with selling ±4.85 acres. | Yes | Yes | Yes | Yes |
| Motion Made: Council President Roetter motioned to approve the declaration of underutilization and/or not used for public purpose and intent to sell city property know as 4.5 acres of land off Dakota Street. | ||||||
| 2/25/2025 | Consider Land Offer Letter to Kootenai County for Purchase of 3.2 Acres of Land Adjacent to the Airport | If authorized: Communicate with Kootenai County the city's intention to purchase County-owned land. If not authorized: Hayden will continue leasing land from the Lakes Highway District to occupy city-owned buildings on the property. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest made a motion to submit a land offer letter. to Kootenai County for the purchase of 3.2 acres of land adjacent to the airport based on the per-square-foot amount identified in the memorandum presented to the council. | ||||||
| 2/25/2025 | SCJ Alliance Comprehensive Plan Amendment Professional Services Agreement | If authorized: Allow SCJ alliance to integrate proposed changes to Hayden's comprehensive plan and future land use map. If not authorized: 18 months of work to incorporate citizen-initiated changes to the comprehensive plan would be stopped or delayed. | Yes | Yes | Yes | No |
| Motion Made: Council Member DePriest motioned to approve the agreement. | ||||||
| 2/11/2025 | Appointment of Jennifer Gahringer as City Treasurer | If authorized: Hire an employee to direct Hayden's finance functions. If not authorized: Council provides staff clear direction for an alternative solution. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve the appointment of Jennifer Gahringer as City Treasurer. | ||||||
| 2/11/2025 | Alpine Summit Engagement Letter for Supplemental 2023 Audit Assistance | If authorized: Allow the city to complete its required 2023 financial audit. If not authorized: Punitive damages from the state controller’s office which could result in withholding of any future year levy rate increase. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve the engagement letter with Alpine Summit. | ||||||
| 2/11/2025 | Request to Purchase our Leased CAT Loader | If authorized: Purchasing this equipment will avoid an additional, more costly lease or alternative equipment purchase. If not authorized: The city estimates a new equipment lease would increase by $33,000 dollars per year. | Yes | Yes | Yes | Yes |
| Motion Made: Council President Roetter motioned to approve the purchase as presented. | ||||||
| 1/14/2025 | Adoption of Ordinance to Issue Idaho Department of Environmental Quality Bond for Phase II Regulatory Compliance Upgrades to Hayden Area Regional Sewer Board Treatment Plant | If authorized: Allow the city to begin repaying for sewer plant upgrades previously authorized by Council. If not authorized: The city falls into default to repay a previously approved debt. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned allow the ordinance to be read by title only, to suspend a rule of reading in full on three separate dates, and approve the first reading. | ||||||
| 1/14/2025 | Authorization to seek Request for Proposals for City Hall Kiosk to sell Hayden Merchandise | If authorized: Provide for vendors to potentially sell Hayden-themed logowear at City Hall and other venues. If not authorized: Council's non-support to explore developing Hayden-centric consumer products. | Yes | Yes | No | No |
| Motion Made: Council President Roetter motioned to approve and direct staff to request proposals for a merchandise kiosk. Mayoral vote: Yes | ||||||
| 1/14/2025 | Public Safety Commission Recommendation | If authorized: Accept PSC recommendations to not track law enforcement movements inside Hayden borders and to support establishing a Hayden quasi-police chief with a sheriff's office provided lieutenant. If not authorized: Remand back to the PSC the products or evaluations Council wants completed. | No | Yes | Yes | No |
| Motion Made: Council Member DePriest motioned to accept public safety recommendation and direct staff to move forward with creation of job description and plan for funding of
recommendations. Mayoral vote: Yes | ||||||
| 1/14/2025 | Appointment of Shawn Taylor to the Planning and Zoning Commission | If authorized: Permit Shawn Taylor to serve the Planning and Zoning Commission. If not authorized: Risk limiting the commission's effectiveness by depleating its staffing level. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member White motioned to appoint Shawn Taylor to the Planning and Zoning Commission. | ||||||
| 1/14/2025 | Resolution to Adopt Update to Fee Schedule | If authorized: Allows the city to update and bind recommended development fees. If not authorized: Remand back to the Impact Fee Committee with specific guidance for consideration. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve the resolution adopting updated fee schedule with new Table 7 – Development Impact Fees. | ||||||
| 1/14/2025 | Contract with Tate Consulting for Supplemental Finance Department Assistance | If authorized: Provide the city with external assistance performing financial services and with an evaluation of finance employee staffing. If not authorized: Contribute to long delays responding to bill paying and sustaining day-to-day tasks. | Yes | Yes | Yes | Yes |
| Motion Made: Council President Roetter motioned to approve the contract. | ||||||
| 1/14/2025 | Ordinance to Repeal Ordinance 214 | If authorized: Retire a 1993 ordinance not codified into City code. If not authorized: Continued ambiguity supporting consent calendar process management. | Yes | Yes | No | No |
| Motion Made: Council Member DePriest motioned to adopt the ordinance on having passed its third reading and that it be published by summary incorporating the title as the core of the summary. Mayoral vote: Yes | ||||||
| 12/10/2024 | 1st Amendment to Hayden Area Regional Sewer Board Cooperative Agreement for H-6 Force Main and Force Main Replacement Project | If authorized: The amendment provides for HARSB to pay for their
portion of engineering and inspection services while achieving cost efficiencies for the city and sewer utility. If not authorized: The city’s sewer rate payers will pay for the project. | Absent | Yes | Yes | Yes |
| Motion Made: Council Member White motioned to approve the 1st amendment to the HARSB Cooperative Funding Agreement for the H-6 Force Main and Force Main Replacement Project. | ||||||
| 12/10/2024 | Development Impact Fee Advisory Committee (DIFAC) Recommendation | If authorized: Formal acceptance of development fees recommended by the city's impact fee committee. If not authorized: Failure to raise funding needed to complete capital infrastructure projects. | Absent | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to accept the recommendation of the Development Impact Fee Committee recommendation and authorize staff to notice for a public hearing for the recommended increases. | ||||||
| 12/10/2024 | Bid Award for the City's H-6 Lift Station Project to Simco Development, LLC | If authorized: Permits the awarded contractor to begin securing parts and materials for project commencement. If not authorized: <span style="color:#9C5700;">The contractor could sustain damages to the bid given any cost increases that occur between when the bid was tendered and when the bid is awarded.</span> | Absent | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve the H-6 Lift Station bid award to Simco Development Group. | ||||||
| 12/10/2024 | Consideration of the Appointment of Christopher Morris to the Planning and Zoning Commission. | If authorized: Permit Christopher Morris to serve the Planning and Zoning Commission. If not authorized: Risk limiting the commission's effectiveness by depleating its staffing level. | Absent | Yes | Yes | Yes |
| Motion Made: Council Member Shafer motioned to approve the appointment of Christopher Morris to the Planning and Zoning Commission. | ||||||
| 12/10/2024 | Resolution to Adopt 2025 Meeting Calendar | If authorized: Adopt the schedule of regular 2025 city meetings. If not authorized: Staff will create individual meeting notices, posted 5 days before a scheduled regular meeting, pursuant to Idaho Code 74-204. | Absent | Yes | Yes | Yes |
| Motion Made: Council Member White motioned to approve the resolution adopting the 2025 Meeting Calendar with the change of the November 25th meeting to November 18th. | ||||||
| 12/10/2024 | PZE-24-0014 Northwinds Subdivision Preliminary Plat | If authorized: Allow a landowner to submit preliminary development plans to the city, to conduct analysis and ensure compliance with all laws and code. If not authorized: Deny the applicant the support to develop a planned unit development. | Absent | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve PZE-24-0014 Northwinds Subdivision Preliminary Plat including the recommended conditions of staff and the Planning and Zoning Commission. | ||||||
| 12/10/2024 | Resolution Adopting Fee Schedule for the City of Hayden | If authorized: Updates fees associated with city services. If not authorized: Less funding revenue which could cause associated expenditures to be supported by other sources of revenues (e.g. taxes). | Absent | Yes | Yes | Yes |
| Motion Made: Council Member Shafer motioned to approve the resolution adopting the proposed fee schedule with the modification on the appeal/request for reconsideration fee to $600. Council Member DePriest motioned that the updated fees become effective January 1, 2025. | ||||||
| 12/10/2024 | PZE-20-0193 Battleground Phased Subdivision Preliminary Plat | If authorized: Allow a landowner to submit preliminary development plans to the city, to conduct analysis and ensure compliance with all laws and code. If not authorized: Deny the applicant the support to develop a planned unit development. | Absent | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve PZE-20-0193 Battleground Phased Subdivision Preliminary Plat including the recommended conditions of staff and the Planning and Zoning Commission. | ||||||
| 11/26/2024 | Bid Award of the City's H-6 Lift Station Main and Force Main Replacement Project to Big Sky Development Corp. | If authorized: Replace H-6 sewer collection main and a replacement force main for the sewer utility, funded through a joint agreement where the utility provides their project cost share. If not authorized: <span style="color:#9C5700;">The city’s sewer rate payers will pay for the project. The contractor could sustain damages to the bid given any cost increases that occur between when the bid was tendered and when the bid is awarded.</span> | Yes | Yes | Yes | Yes |
| Motion Made: Council Member Shafer motioned to approve the bid award and authorization for Mayor Davis to sign the contract. | ||||||
| 11/12/2024 | Appointment of Brian Harrison to the Public Safety Commission (PSC) | If authorized: Permit Brian Harrison to serve the PSC. If not authorized: Risk limiting the commission's effectiveness by depleating its staffing level. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member Shafer motioned to approve the nomination of Brian Harrison to the Public Safety Commission. | ||||||
| 11/12/2024 | Consideration of Adding an Additional Building Inspector/Plans Examiner Position | If authorized: Use income generated by building fees to support an additional city building inspection employee. If not authorized: Risk potentially losing existing city employees. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member Shafer motioned to approve the addition of a Building Inspector/Plans Examiner Position. | ||||||
| 11/12/2024 | PZE-20-0193 Request for Preliminary Plat of Battleground Phased Subdivision | If authorized: Allow a landowner to submit preliminary development plans to the city, to conduct analysis and ensure compliance with all laws and code. If not authorized: Deny the applicant the support to develop a planned unit development. | Yes | Yes | Yes | Yes |
| Motion Made: Council President Roetter motioned to continue deliberations of PZE-20-0193 Battleground Phased Subdivision request to the December 10, 2024 City Council meeting and hold an executive session November 26, 2024. | ||||||
| 11/12/2024 | Resolution Approving and Authorizing Boehm Settlement | If authorized: Provides the acquisition process of one of the last two properties needed for the Ramsey Road Extension project. If not authorized: Risk the progress and completion of the Ramsey Road Extension project, including expended city funds and any federal grant funds. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve the resolution approving and authorizing the Boehm Settlement. | ||||||
| 11/12/2024 | Approval of Trailridge Subdivision 1st and 2nd Addition Final Plats and Acceptance of Infrastructure | If authorized: Approve final plats and accept public infrastructure for
Trailridge First and Second Additions, contingent upon seven staff-proposed conditions. If not authorized: Council provides the developer clear direction to meet city standards of approval. | Recused | Yes | Recused | No |
| Motion Made: Council Member DePriest motioned to approve the Trailridge subdivision 1st and 2nd Addition Final Plats and Acceptance of Infrastructure. Mayoral vote: Yes | ||||||
| 11/12/2024 | Ordinance to Repeal Ordinance 214 in its Entirety | If authorized: Retire a legacy ordinance that was never codified into Hayden City Code, and to prevent confusion and to ensure meeting procedural clarity. If not authorized: Continued ambiguity supporting consent calendar process management. | Yes | Yes | No | No |
| Motion Made: Council Member DePriest motioned to allow the ordinance to be read by title only, to suspend a rule of reading in full on three separate dates, and approve the first reading. | ||||||
| 10/22/2024 | Tasking Public Safety Commission (PSC) -Accountability of Law Enforcment Service Hours by Hayden | If authorized: Task the PSC to provide recommendations supporting options to quantify Hayden assigned deputy activity. If not authorized: A failure to use the PSC's experience to provide recommendations to Council. | Yes | Yes | Yes | No |
| Motion Made: Council President Roetter motioned to task the Public Safety Commission to look at options for accountability of law enforcement service hours by Hayden assigned deputies and to provide a recommendation to the city council. | ||||||
| 10/22/2024 | Consider Resolution Adopting a Revised Hayden Area Regional Sewer Board FY 2025 Budget | If authorized: Approve the Hayden Area Regional Sewer Board
revised fiscal year 2025 budget to include funds for the continued work of a previously approved contract. If not authorized: The current budget remains. The ability to pay for contractual obligations is compromised. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member Shafer motioned to approve the resolution adopting a revised Hayden Area Regional Sewer Board fiscal year 2025 budget. | ||||||
| 10/22/2024 | Consider Changes to the Public Works Positions on the Kinds and Levels Chart | If authorized: Allow the city to restructure Public Works employee positions to improve service. If not authorized: The city staff positions remain as before. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest moved to approve the changes to the Kinds and Levels Chart for Public Works. | ||||||
| 10/22/2024 | Nomination of Individuals to the Veterans and Historic Commissions | If authorized: Permit Jeffrey Snell to serve the Veterans Commission and Ransom Storm to serve the Historic Commission. If not authorized: Risk limiting the commissions' effectiveness by depleating its staffing level. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest moved to appoint Jeffrey Snell to the Veterans Commission. Council Member Shafer moved to appoint Ransom Storm to the Historic Commission. | ||||||
| 10/22/2024 | Consider Resolution Adopting a Process for Council's Use of a Consent Calendar | If authorized: Provide Council, the mayor and staff a formal process to manage a meeting's consent calendar. If not authorized: Council will codify and follow an existing ordinance to manage their meetings' consent calendar. | Yes | Yes | No | No |
| Motion Made: Council President Roetter motioned to approve the resolution as drafted. Mayoral vote: Yes | ||||||
| 10/22/2024 | One Place Church: Acceptance of Dedication of Right-of-Way | If authorized: Finalizes the details to annex a property west of Hayden's current border, associated with One Place Church. If not authorized: Deny the annexation process for a property west of Hayden's current border, associated with One Place
Church. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member Shafer moved to accept the dedication of right-of-way. | ||||||
| 10/22/2024 | One Place Church: Annexation Ordinance | If authorized: Finalizes the details to annex a property west of Hayden's current border, associated with One Place Church. If not authorized: Deny the annexation process for a property west of Hayden's current border, associated with One Place
Church. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest moved to adopt the ordinance having passed its first reading by Title only and published by summary incorporating the Title as a core of the summary upon passage. | ||||||
| 10/22/2024 | One Place Church: Resolution Adopting One Place Church Comprehensive Plan Amendment | If authorized: Finalizes the details to annex a property west of Hayden's current border, associated with One Place Church. If not authorized: Deny the annexation process for a property west of Hayden's current border, associated with One Place
Church. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest moved to approve the Resolution to enact the amendment to the Comprehensive Plan Future Land Use Map from a land use type of Mixed Use to Commercial. | ||||||
| 10/22/2024 | One Place Church: Annexation Agreement | If authorized: Finalizes the details to annex a property west of Hayden's current border, associated with One Place Church. If not authorized: Deny the annexation process for a property west of Hayden's current border, associated with One Place
Church. | Yes | Yes | Yes | Yes |
| Motion Made: Council President Roetter motioned to approve the PZE-23-0142 One Place Church Annexation Agreement. | ||||||
| 9/24/2024 | Request to Advertise the H-6 Force Main and Hayden Area Regional Sewer Board Force Main Replacement Project for Bidding | If authorized: Allow the city to bid for contract the H-6 force main construction. If not authorized: The city will not be able to put the project out for bid. The H-6 Force Main and HARSB Force Main Replacement construction is delayed. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member Shafer motioned to approve the request to advertise the H-6 Force Main and Hayden Area Regional Sewer Board Force Main Replacement Project for bidding. | ||||||
| 9/24/2024 | Nomination of Individuals to Serve on the Development Impact Fee Advisory Committee | If authorized: Permit Christopher Morris and Ryan Nipp to serve on the Development Impact Fee Advisory Committee. If not authorized: Deny Christopher Morris and Ryan Nipp to serve on the Development Impact Fee Advisory Committee | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve the nomination of Christopher Morris and Ryan Nipp to serve on the Development Impact Fee Advisory Committee. | ||||||
| 9/24/2024 | Nomination of an Individual to the Historic Preservation Commission | If authorized: Permit Bill Brizee to serve the Historic Preservation Commission. If not authorized: Risk limiting the commission's effectiveness by depleating its staffing level. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member White motioned to approve the nomination of Bill Brizee to serve on the Historic Preservation Commission. | ||||||
| 9/24/2024 | Resolution to Accept Eligibility Report for Expansion of the Hayden Urban Renewal Revenue Allocation Area | If authorized: Allow the city and HURA to modify the district boundaries and advance projects to improve the Government Avenue roadway. If not authorized: HURA cannot fund potential projects to improve the Government Avenue roadway. | Yes | Yes | Yes | No |
| Motion Made: Council Member DePriest motioned to approve the Resolution to accept the eligibility report for expansion of the Hayden Urban Renewal allocation area with the removal of the criteria marked as met relation to deteriorated sites or structures. | ||||||
| 9/13/2024 | H-6 Force Main Cooperative Agreement Joint project with Hayden Area Regional Sewer Board to install new force main and replace aged force main during the City's H-6 Sewer Basin Infrastructure installation project. | If authorized: <span style="color:#9C0006;">Missing documentation</span> If not authorized: <span style="color:#9C0006;">Missing documentation</span> | Yes | Yes | Yes | Absent |
| Motion Made: Council President Roetter motioned to approve the cooperative agreement. | ||||||
| 9/13/2024 | Notice of Dissolution | If authorized: <span style="color:#9C0006;">Missing documentation</span> If not authorized: <span style="color:#9C0006;">Missing documentation</span> | Yes | Yes | Yes | Absent |
| Motion Made: Council Member DePriest motioned to approve the joint notice of termination andapproval of service to the other entities. | ||||||
| 9/13/2024 | Consider approval and authorization of the Mayor to sign the Service Agreement with Billing Document Specialists for the printing and mailing of the utility bills for the City of Hayden. | If authorized: Improve billing service delivery, increase operational
efficiency, and reduce financial strain. Enable the transition to full-page billing and eliminating the need to maintain outdated hardware. If not authorized: The city will continue printing postcard-style utility bills in-house and will not transition to full-page bill printing or outsource the process | Yes | Yes | Yes | Absent |
| Motion Made: Council Member Shafer motioned to approve the agreement. | ||||||
| 9/10/2024 | Consider Agreement with Kootenai County for Law Enforcement Sevices and Supplimentsl Terms for Fiscal Year 2025 | If authorized: The contract will provide the City of Hayden law enforcement services for fiscal year 2025, a 4% increase to labor costs, and a contribution of $180,000 for the purchase of two additional vehicles. If not authorized: The city would not receive the current level of law enforcement services currently provided by the sheriff’s office. | No | Yes | Yes | No |
| Motion Made: Council Member DePriest motioned to approve the Kootenai County Law Enforcment services and supplimental term for fiscal year 2025. Mayoral vote: Yes | ||||||
| 8/27/2024 | Adoption of Fiscal Year 2025 Budget Appropriation Ordinance | If authorized: The City must pass an appropriation ordinance to enable revenue receipt and expense payments. If not authorized: The city cannot legally pay its bills or accept revenue on behalf of its citizens or customers. | Yes | Yes | Yes | No |
| Motion Made: Council President Roetter motioned to allow the ordinance to be read by title only, to suspend a rule of reading in full on three separate dates, and approve the first reading. | ||||||
| 8/27/2024 | Resolution Adopting the Fiscal Year 2025-2029 Capital Improvement Plan | If authorized: The resolution provides the transparent, deliberative and strategic planning effort to save and invest city funds towards larger capital investments. If not authorized: The City will lack a document to share which major capital plans are likely to be constructed within the 5-year period with the public. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve the resolution adopting the Capital Improvement Plan for fiscal years 2025-2029. | ||||||
| 8/27/2024 | Fiscal Year 2025 Intergovernmental Agreement for Prosecution Services with City of Post Falls | If authorized: This service agreement with Post Falls extends the current agreement and provides City based criminal and civil citations processing. If not authorized: The city will either pursue a contract with another city or create a new plan that addresses criminal and civil citations resulting from Hayden Code law enforcement actions. | Yes | Yes | Yes | Yes |
| Motion Made: Council President Roetter motioned to approve the intergovernmental agreement with City of Post Falls to provide prosecution services for Fiscal Year 2024-2024. | ||||||
| 8/13/2024 | 5 year lease with Chomper's Café at Stoddard Park | If authorized: The proposed rate increase is necessary in order to bring the contract into more current market trends available in the area. If not authorized: The city would not be able to receive Chomper lease funds when fiscal year 2025 begins. | Yes | Yes | Yes | Absent |
| Motion Made: Council Member Shafer motioned to approve and have the Mayor to sign the 5-year lease with Chomper’s Café running from October 1, 2024-September 30, 2029. | ||||||
| 8/5/2024 | Participation in the Kroger Opiod Settlement | If authorized: The City would allocate its portion of the Kroger Opiod Settlement to Panhandle Health District to fight the opioid epidemic. If not authorized: Panhandle Health District will lose a portion of potential funding used to fight the opioid epidemic. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve participation in the Kroger National Opiod Settlement. | ||||||
| 8/5/2024 | Consider a Resolution Adopting the Hayden Area Regional Sewer Board's Fiscal Year 2025 Draft Budget | If authorized: If not authorized: | Yes | Yes | Yes | Yes |
| Motion Made: Council President Roetter motioned to approve the resolution adopting the draft fiscal year 2025 Hayden Area Regional Sewer Board Budget. | ||||||
| 8/5/2024 | Consider the Engineering Services Agreement with Welch Comer Engineers to provide Qualified Licensed Professional Engineer Review of Dakota Avenue Sewer Main Design | If authorized: Provide for professional engineer review supporting a gravity sewer installation to be performed while Dakota Avenue is closed for other infrastructure work. If not authorized: The gravity sewer installation project could not be completed. Future installation would require additional time, cost, and citizens' inconvenience to reopen the ground. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve Engineering Services Agreement with Welch Comer Engineers to provide Qualified Licensed Professional Engineer Review of Dakota Avenue Sewer Main Design. Council Member White motioned to amend the motion to have a value of $1,500. | ||||||
| 8/5/2024 | Consider a Resolution Adopting the Hayden Area Regional Sewer Board's (HARSB) Fiscal Year 2025 Draft Budget | If authorized: Hayden's Joint Powers Agreement participation requires the city approve a draft fiscal year budget, prior to the budget being adopted by HARSB. If not authorized: Council will provide HARSB direction to reach an approved draft budget. | Yes | Yes | Yes | Yes |
| Motion Made: Council President Roetter motioned to approve the resolution adopting the draft fiscal year 2025 Hayden Area Regional Sewer Board Budget. | ||||||
| 7/23/2024 | Supplemental Agreement for Professional Services with David Evans and Associates Inc. for the Ramsey Road Extension Project (Phase 1A & 1B) | If authorized: Support constructing roadway improvements for the Ramsey Road Extension Phase 1A and 1B project that complies with the Transportation Master Plan. If not authorized: Potential delay of project to improve access between the City’s Croffoot Park Sports Complex and the City’s residential areas located west of US-95. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve the supplemental agreement for Professional Services with David Evans and Associates, Inc. for the Ramsey Road Extension project Phase 1 a and 1B. | ||||||
| 7/23/2024 | Consider Welch Comer's Scope of Service for Completion of the New Hayden Urban Renewal Agency District Boundary in the Amount Not to Exceed of $7,000 | If authorized: HURA's boundary expansion is required for them to fund Government Avenue projects, in lieu of the City funding the projects or not performing the improvements. If not authorized: Staff cannot bring forward the future plan and ordinance for amending the district without a legal description meeting the state tax commission requirements. | Yes | Yes | Yes | No |
| Motion Made: Council President Roetter motioned to authorize the city to enter into an agreement with Welch Comer for preparation of the new boundary legal description for HURA expansion boundary. | ||||||
| 7/23/2024 | Approval of Draft FY2025-2029 Capital Improvement Plan | If authorized: Approving a draft plan of capital projects to be completed by the City over the next five years created from the city's long range plans. If not authorized: Council will need to provide staff direction which potential projects they support planned for the next five years. | Yes | Yes | Yes | Yes |
| Motion Made: Council President Roetter motioned to approve the draft fiscal year 2025-2029 Capital Improvement Plan. | ||||||
| 7/23/2024 | FY2025 Budget Presentation and authorization to tentatively adopt and publish FY2025 budget hearing for August 27, 2024 | If authorized: Approve the drafted fiscal year 2025 budget. If not authorized: Council will need to provide staff direction to accomplish adopting the fiscal year 2025 budget. | Yes | Yes | Yes | No |
| Motion Made: Council Member DePriest motioned to approve the draft fiscal year 2025 budget and authorize staff to publish the budget in accordance with the draft publication report presented at the July 23rd council meeting. | ||||||
| 7/23/2024 | J2022-0720 Booterbaugh Estates Minor Subdivision request Extension of Preliminary Plat Approval | If authorized: Grant a landowner an extension on their plan to create a single phase subdivision. If not authorized: Deny the applicant the support to develop a planned unit development. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve the J2022-0720 Booterbaugh Estates Minor Subdivision Extension of Preliminary Plat approval request for one year to January 20, 2026, based upon testimony received at the City Council meeting and the record of the request. | ||||||
| 7/23/2024 | Consider SCJ Alliance Professional Services Contract for Hayden Comprehensive Plan Assessment | If authorized: Conduct a review and assess the alignment of the 2040 Comprehensive Plan proposed amendments to the the future land use map and the city's other long range plans. If not authorized: Council will need to provide staff direction to accomplish updating the current comprehensive plan. | Yes | Yes | Yes | No |
| Motion Made: Council Member Shafer motioned to approve and authorize the Mayor to sign the agreement with SCJ Alliance in the amount of $16,681.72, not to exceed without prior authorization. | ||||||
| 7/9/2024 | Discuss and Provide Goals for the Public Safety Commission | If authorized: Allow for Council to provide clear goals and direction to the Public Safety Commission (PSC). If not authorized: The PSC will operate under existing goals and direction from Council and the mayor. | Yes | Yes | Yes | Yes |
| Motion Made: Council President Roetter motioned for the City Council to have a joint workshop with the Public Safety Commission when the Public Safety Commission has a deliverable recommendation ready to present. | ||||||
| 7/9/2024 | Consider Public Comments from the Public Open House regarding the Goals & Policies of the 2040 Comprehensive Plan Public and Authorize Forwarding to SCJ Alliance for Review Against the City's Other Long Range Plans | If authorized: Allows staff to prepare a contract to forward the revised comprehensive plan goals and policies to SCJ Alliance for their evaluation. If not authorized: Council will need to determine how to consider public comments from the public open house and the proposed comprehensive plan ammendments, as they relate to updating the comprehensive plan. | Yes | Yes | Yes | Yes |
| Motion Made: Council President Roetter motioned to direct staff to work with the consultant, SCJ Alliance, to prepare a detailed contract with cost estimates. | ||||||
| 7/9/2024 | Amendment to Fee Schedule Resolution to Include the Pass Through Kootenai County Fire and Rescue District Development Impact Fees | If authorized: Updates the city resolution to allow for KCFR impact fee collection. If not authorized: Council will need to provide staff direction how to collect KCFR District pass-through fees or rescind their previously passed code ammendment. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve the amendment to the fee schedule resolution to include the pass through fee for Kootenai County Fire and Rescue District development impact fees. | ||||||
| 7/9/2024 | Amendment to Title 9 Chaper 3 Fire and Emergency Medical Service Districts Development Impact Fee Ordinance to Include Kootenai County Fire and Rescue (KCFR) District | If authorized: Amend Hayden City Code Title 9 Chapter 3 Fire and EMS Districts Development Impact Fees code to include the (KCFR) District. Allows Hayden to collect pass-through fees on behalf of the KCFR. If not authorized: Hayden will not collect KCFR District pass-though fees. | Yes | Yes | Yes | Yes |
| Motion Made: Council President Roetter motioned to read the ordinance by title only suspend the rule of reading it in a full in full on three separate dates and to approve the first reading. Council Member DePriest motioned to adopt the ordinance on having passed its first reading by title only and that it be published by summary incorporating the title as the core of the summary upon passage. | ||||||
| 7/9/2024 | PZE-23-0142 One Place Church Requesting Approval to Annex One Lot, 47.95 Acres in Size, with a Zone Designation of Commercial (C). The Request, if Approved, Would Also Be to Amend the Future Land Use Map from Mixed Use to Commercial. | If authorized: The City's boundaries will change as it adds 47.95 acres of county land. The land will be designated for uses consistent with the Commerical designation. If not authorized: The city's boudaries will not change and the land will remain County property. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member White motioned to approve PZE-23-0142 One Place Church annexation with a zoning designation of commercial request with staff recommended conditions of approval and additional agency requested conditions finding that the request is in accord with the standards of Hayden city code based upon testimony received at the Planning and zoning commission and city council public hearings and the record of the request. Council Member DePriest motioned to approve the request to amend the future land use map from mixed-use to commercial as it applies to PZE-23-0142. | ||||||
| 6/11/2024 | Agreement for Professional Services with Bernardo Wills – Hayden Canyon Park Plan | If authorized: This scope of service is intended to provide the framework through a public involvement process for the developers to use in completing their design and the construction of a park. If not authorized: Council will need to provide staff direction to design the park agreed upon as part of the planned unit development. | Absent | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve and authorize the Mayor to sign the Agreement for Professional Services with Bernardo Wills for the Hayden Canyon Park Plan for $87,111. | ||||||
| 6/11/2024 | Request for "Special Exception" Pursuant to Hayden City Code 11-3-4(C) Located at 167 E Dakota Avenue | If authorized: Allow for construction to convert a detached garage into a single family residence and to not construct the required frontage improvements as required by Hayden City Code §11-4-7(C). If not authorized: Require the applicant, should they wish to continue construction, to comply with required frontage improvements as required by Hayden City code. | Absent | Yes | Yes | Yes |
| Motion Made: Council Member Shafer motioned to approve the special exception in accordance with Hayden City Code 11-3-4(C) with staff recommended conditions of approval, based upon testimony received at the City Council Public Meeting and the record of the request. | ||||||
| 6/11/2024 | Request to Amend Hayden City Code §9-3 Fire and EMS Impact Fees to include Kootenai County Fire & Rescue District (KCFR) & Public Hearing to Amend the adopted City of Hayden Fee Schedule to include the Kootenai County Fire & Rescue District Impact Fees | If authorized: This is the public hearing to consider approving Hayden city code Amendment to Title 9, Chapter 3. If not authorized: The city will decline considering to enter into an intergovernmental agreement with the KCFR. | Absent | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve the Hayden city code Amendment to Title 9, Chapter 3. Council Member DePriest motioned to direct the mayor to sign and enter into the intergovernmental agreement with Kootenai County Fire and Rescue District; and the staff to draft the ordinance to make amendments title 9, Chapter 3; and the staff to draft resolution to amend the adopted fees scheduled to add the Kootenai County Fire and Rescue impact fees. | ||||||
| 5/28/2024 | Authorization to Sign Professional Services Agreement Alivia Metts of the Metts Group to Prepare an Eligibility Report and Economic Feasibility Report for the Hayden Urban Renewal Revenue Allocation Area Expansion | If authorized: An eligibility report and an economic feasibility report for expanding the Hayden Urban Renewal Revenue Allocation Area is a prerequisite to expanding the HURA revenue allocation area. If not authorized: Council will have to direct staff a solution to facilitate the HURA expansion to include Government Avenue intersections identified for improvement projects. | Yes | Yes | Yes | No |
| Motion Made: Council President Roetter motioned to approve the Professional Services Agreement with the Metts Group. | ||||||
| 5/28/2024 | Fiscal Year 2022 Audited Financial Statements as Presented by Alpine Summit CPA Services | If authorized: Accept the audit findings presented. If not authorized: Council to provide direction to the auditor to reach an acceptable audit report. | Yes | Yes | Yes | Yes |
| Motion Made: Council President Roetter motioned to the fiscal year 2022 Audited Financial Statements. | ||||||
| 5/28/2024 | PZE-24-0035 Kancor Zone Map Amendment Ordinance - to Enact an Amendment to the Zone Map from Commercial to Light Industrial for Two Properties on W Buckles Road Upon Publication | If authorized: To approve an ordinance supporting a previously approved decision to amend split zoned properties from Commercial and Light Industrial to only Light Industrial. If not authorized: <span style="color:#9C0006;"></span> | Yes | Yes | Yes | Yes |
| Motion Made: Council President Roetter motioned to allow the ordinance to be read by title only, to suspend a rule of reading in full on three separate dates, and approve the first reading. Council DePriest motioned to adopt the ordinance having passed its first reading by Title only and published by summary incorporating the Title as a core of the summary upon passage. | ||||||
| 5/28/2024 | Elam & Burke Engagement Letter to Facilitate the Expansion of the Hayden Urban Renewal Revenue Allocation Area | If authorized: Authorize the Mayor to sign the engagement letter with Elam & Burke to facilitate the expansion of the HURA revenue allocation area. If not authorized: Council will have to direct staff a solution to facilitate the HURA expansion to include Government Avenue intersections identified for improvement projects. | Yes | Yes | No | No |
| Motion Made: Council Member DePriest motioned to approve the Elam and Burke Engagement Letter to include a limit of $45,000. Mayoral vote: Yes | ||||||
| 5/28/2024 | Reconsider Hayden Urban Renewal Revenue Allocation Area | If authorized: HURA's revenue renewal allocation is required to scope lands required to fund Government Avenue projects. If not authorized: The HURA allocation area will remain unchanged and project funding would be required from non-HURA sources (e.g. city funds). | Yes | Yes | No | No |
| Motion Made: Council President Roetter motioned to maintain the boundaries approved for the expansion of the Hayden Urban Renewal District, except for the properties on Miles Ave necessary to include the Hansen property. | ||||||
| 5/14/2024 | Mayor to Sign Engagment Letter with Elam & Burke to Facilitate the Expansion of the Hayden Urban Renewal Area Revenue Allocation District | If authorized: Authorize the Mayor to sign the engagement letter with Elam & Burke to facilitate the expansion of the HURA revenue allocation area. If not authorized: Council will have to direct staff a solution to facilitate the HURA expansion to include Government Avenue intersections identified for improvement projects. | Yes | Yes | Yes | Yes |
| Motion Made: Council President Roetter motioned to table the decision to the next meeting. | ||||||
| 5/14/2024 | PZE-24-0035 Kancor Zone Map Amendment | If authorized: Approving a zone map amendment on two lots of 2.67 and 1.31 acres in size, to amend the split-zoned properties from Commercial and Light Industrial, to only Light Industrial. If not authorized: Council will have to direct the applicant which standards of approval are not met and the steps required to meet such. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member White motioned to approve PZE-24-0035 Kancor Zone Map Amendment request. | ||||||
| 4/23/2024 | Request to Allocate Remaining American Rescue Plan Act Funds to Ramsey Road Corridor Transporation Project | If authorized: Fund $1,281,402.14 of the city's Ramsey Road project share using ARPA and circulation impact fees. If not authorized: The city will be forced to find $1.281M of unbudgeted project monies, or delay or stop the project. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve the reallocation of funds as requested. | ||||||
| 4/23/2024 | Authorization to Sign Hayden Urban Renewal Agency Funding Agreement for Ramsey Road Corridor Project in the Amount of $1,760,000. | If authorized: City accepts that HURA will fund $1,760,000 of the Ramsey Road Transportation Corridor project. If not authorized: The city will be forced to find $1.76M of unbudgeted project monies, or delay or stop the project. | Abstain | Yes | Yes | Yes |
| Motion Made: Council Member Shafer motioned to approve the Hayden Urban Renewal Agency funding agreement for the Ramsey Road Corridor Project . | ||||||
| 4/23/2024 | Approval of the Cooperative Agreement with Hayden Area Regional Sewer Board for the Ramsey Road Gravity Sewer (Wyoming to Dakota) | If authorized: The city will be reimbursed $66,210 for installation of a gravity sewer main line associated with the Ramsey Road Gravity Sewer Phase II project. If not authorized: This utility project would not be completed with the highest efficiency and greatest value to each party's customers. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member Shafer motioned to approve the agreement. | ||||||
| 4/23/2024 | Approval of Agreement of Professional Services with J-U-B Engineers for the Constuction Phase of Ramsey Road Gravity Sewer | If authorized: Award construction administration, management and
survey services for the Ramsey Road Gravity Sewer Phase II project. If not authorized: Council to provide direction to the staff how to award the project. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve the agreement. | ||||||
| 4/23/2024 | Notice of Award to MDM Constuction Group, Inc for Ramsey Road Gravity Sewer Phase II - Wyoming to Dakota | If authorized: Award the Ramsey Road gravity sewer (phase II) project to the lowest bidder. If not authorized: Council to provide direction to the staff how to award the project. | Yes | Yes | Yes | Yes |
| Motion Made: Council President Roetter motioned to approve the bid award to MDM Construction. | ||||||
| 4/23/2024 | PZE-24-0021 Bassett Minor Subdivision Private Road Request for Bassett Lane | If authorized: Allow a minor subdivision to designate the road within Private. If not authorized: Declare that the request does not support Hayden City Code standards. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve the request. | ||||||
| 4/23/2024 | Appeal of Administrative Decision by Wixom Regarding 10812 N Government Way | If authorized: Appeal city staff decision to uphold Hayden City Code §11-4-7(c), as it applies to commerical property improvements. If not authorized: Not uphold Hayden code and allow an exception to right-of-way dedication and required property improvements. | Yes | Yes | No | No |
| Motion Made: Council President Roetter motioned to deny the appeal. Mayoral vote: Yes | ||||||
| 4/23/2024 | Gathering Public Input for the Proposed Amendments to the Goals and Policies of the Comprehensive Plan | If authorized: Approve requesting public feedback via open house and other means supporting proposed changes to the comprehensive plan. If not authorized: Not consider public input to the proposed comprehensive plan ammendments. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve the Planning and Zoning Commission’s recommendation for gathering public input. | ||||||
| 4/23/2024 | Public Hearing: Appeal of Dangerous Dog Declaration by Jeremiah and Hayli Librande | If authorized: Uphold the Kootenai County Animal Control's assessment that repeated complaints have led to dog Baylor being declared dangerous, as defined in Hayden City Code. If not authorized: Approve the applicant's appeal that their dog Baylor was designated dangerous. | Yes | Yes | Yes | Yes |
| Motion Made: Council President Roetter motioned to deny the appeal and uphold the citation as written. | ||||||
| 4/11/2024 | Change Order Number 4C for Ramsey Road, Wyoming to Buckles, Utility Improvements Project | If authorized: Complete a gravity sewer phase and connect a 24-inch pipe from the north direction to Wyoming. If not authorized: Council will need to direct staff to find alternate funding, or to delay or stop the project. | Yes | Yes | Absent | No |
| Motion Made: Council President Roetter motion to approve the change order. | ||||||
| 4/11/2024 | Set Date and Time for the City Council Strategic Planning Session for Fiscal Year 2025 Budget | If authorized: Establishes meeting dates and times for Council to review and provide guidance supporting the fiscal year 2025 budget. If not authorized: Council will need to provide alternate dates and/or times for the city to meet its budget build obligations. | Yes | Yes | Absent | Yes |
| Motion Made: Council Member DePriest motioned to set a meeting on April 29, 2024 at 1:00 p.m. for the Council’s fiscal year 2025 strategic planning session. | ||||||
| 3/26/2024 | Approval of Tuesday, August 27, 2024 as the Fiscal Year 2025 Budget Hearing Date | If authorized: Approval of Tuesday, August 27, 2024 as the 2025 fiscal year budget hearing date. If not authorized: Council will need to provide staff an alternate fiscal year 2025 budget hearing date. | Yes | Yes | Yes | Yes |
| 3/26/2024 | Dorris Development LLC Construction Improvement Agreement | If authorized: Approve an improvement agreement for public improvements required as part of the development, specifically for a public road extending from Davis Circle to Orchard Avenue. If not authorized: Not require the developer to meet city code supporting required construction improvements. | Yes | Yes | Yes | Yes |
| Motion Made: Council President Roetter motioned to approve the agreement. | ||||||
| 3/26/2024 | J2021-0146 Bettis Minor Subdivision Request for a 1 Year Extension of Preliminary Plat Approval | If authorized: Granting the applicant a one-year extension for the completion of the Bettis Addition subdivision. If not authorized: Deny the extension. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member White motioned to approve the one-year extension request. | ||||||
| 3/26/2024 | Arts Commission Request for Support of Retaining Wall Art Project | If authorized: Endorsing our Arts Commission to enhance Fourth Street with a mural or artwork on a concrete retaining wall between the roundabout at Honeysuckle and Prairie. If not authorized: Council will either not support this project or provide the Arts Commission with guidance. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve the Arts Commission’s request for support of the public art project for the retaining wall. | ||||||
| 3/26/2024 | Consider Hayden Urban Renewal District Expansion Request and Authorize Staff to conduct an eligibility report pursuant to Idaho Code 50-2033 | If authorized: Expanding the current Urban Renewal District:
1A – Government Way and Honeysuckle Avenue
1B – Government Way and Orchard Avenue
1F – Government Way and Wyoming Avenue
1K – Government Way and Lacey Avenue
1E – North side of Miles Ave from Government Way to Maple Street
1G – North of Lancaster Road and Highway 95 If not authorized: To utilize Urban Rewewal funding for City projects, including intersection improvements along Government Way. | ||||
| Motion Made: There were multiple motions made against this agenda item, available on the City's Boardbook website. | ||||||
| 3/26/2024 | Review of Public Comment and Authorize Staff to Proceed with Phase 1B Construction of Ramsey Road Extension Project (12310) | If authorized: Council accepts the public comments received at the March 22, 2024 open house and authorizes the staff to work with LHTAC to proceed with Phase 1B of the Ramsey Road Extension project. If not authorized: Coucil either rejects public comments or doesn't authorize staff to continue working with LHTAC to proceed with the Ramsey Road Extension project. | Yes | Yes | Yes | Yes |
| Motion Made: Council President Roetter motioned to accept the public comments received regarding the March 22nd open house and authorizes staff to work with LHTAC to proceed with construction of Phase 1B of the Ramsey Road Extension project. Council Member Shafer provided the second. | ||||||
| 3/26/2024 | Comprehensive Plan revised goals and policies- remand to Planning and Zoning for public input | If authorized: Authorize the Planning and Zoning Commission to obtain public input for the Comprehensive Plan If not authorized: Not consider public input to the proposed comprehensive plan ammendments. | Yes | Yes | Yes | No |
| Motion Made: Council Member DePriest motioned to remand the Comprehensive Plan revised goals and policies to the Planning and Zoning Commission for public input. | ||||||
| 3/12/2024 | Authorization to Bid Ramsey Road Gravity Sewer Phase II Project | If authorized: Initates the bidding process for the Ramsey gravity sewer Phase 2 project from Dakota to Wyoming. If not authorized: Deny the Ramsey Gravity Sewer Phase 2 project. | Yes | Yes | Yes | Yes |
| Motion Made: Council President Roetter motioned to authorize the project to bid. | ||||||
| 3/12/2024 | PZE-23-0115 Hayden Sky Preliminary Planned Unit Development | If authorized: Provide the applicant reasonable assurances supporting a residential housing and light industrial preliminary planned unit development creating 412 dwelling units, one light industrial lot, two public parks, and private open space within the 127 acre parcel. If not authorized: Deny the applicant the support to develop a planned unit development. | Yes | Yes | No | No |
| Motion Made: Council Member DePriest motioned to approve the application with the condition as read into record by Ms. Ailport regarding an agreement with the developer for intersection improvements identified as mitigation requirements. Mayoral vote: Yes | ||||||
| 2/27/2024 | Construction Cost Share and Reimbursement Agreement with Stafford Holdings, LLC, SUF Holdings, LLC, and Lennar Homes of Idaho, LLC for H-6 Sanitary Sewer Basin | If authorized: Enter into an agreement with developers to fund the H-6 sewer basin infrastructure, and to be reimbursed through sewer capitalization fees. If not authorized: Council will need to provide direction to city staff to fund $3,898,250 or cancel or delay the H-6 sewer basin infrastruture project. | Yes | Yes | Yes | No |
| Motion Made: Council President Roetter motioned to approve the agreement. | ||||||
| 2/27/2024 | Stoddard Barn Rehabilitation Contract with Bayuk Enterprises in the amount of $41,472.00. | If authorized: Rehabilitating the barn will give the City the opportunity to evaluate a better use than the current use as storage. If not authorized: The Stoddard barn will continue to fall into disrepair, primarily from wildlife caused damage. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member White motioned to approve the contract. | ||||||
| 2/27/2024 | Carrington Meadows Deferred Park Agreement and Impact Fee Reimbursement with Viking Construction, Inc. | If authorized: Allows park development deferral in the Carrington Meadows subdivision but requires the developer to set aside a minimum of 16 park acres in an adjacent new neighborhood. If not authorized: Council will provide direction to staff to negotiate with the developer to dedicate park area within the subdivision. | Yes | Yes | Yes | No |
| Motion Made: Council Member DePriest motioned to approve the agreement. | ||||||
| 2/27/2024 | Approval of the Acceptance of the Hillview Drive Speed Study | If authorized: Support the study's conclusion that Hillview Drive meet the requirements for a speed radar sign. If not authorized: Reject the report conclusions and staff recommendations. | Yes | Yes | Yes | Yes |
| Motion Made: Council President Roetter motioned to accept the speed study and based on the conclusion, no action will be taken. | ||||||
| 2/27/2024 | Approval of the Acceptance of the Hayden/Kirkpatrick Geometric Review | If authorized: Resolve safety concerns with the left turn lane on Kirkpatrick conflicting with the left turn lane traffic
on eastbound Hayden Avenue and queuing issues of westbound traffic on Hayden Avenue. If not authorized: Coucil will need to provide staff with alternative solutions or ignore the Kootenai County Sheriff’s Office provided concerns. | Yes | Yes | Yes | No |
| Motion Made: Council Member DePriest motioned to accept the report and alternative removing the left turns. | ||||||
| 2/27/2024 | Use of City Hall as Polling Place for 2024 Elections | If authorized: Hayden City Hall is included as one location for Hayden residents to vote. If not authorized: Hayden City Hall would not be a polling place for 2024 Elections. | Yes | Yes | Yes | Yes |
| Motion Made: Council DePriest motioned to approve the use of City Hall as a polling place for the 2024 Elections. | ||||||
| 2/27/2024 | Hayden Bible Fellowship Parking and Use Agreement on City-Owned Property Known as 9766 Government Way | If authorized: Allows the Hayden Bible Fellowship to use the city’s property north of their property for parking and pay the City $100 per month for this use of City property. If not authorized: Deny the request from Hayden Bible Fellowship. | Yes | Yes | Yes | Yes |
| Motion Made: Council President Roetter motioned to approve the agreement. | ||||||
| 2/13/2024 | Appointment of City Representation on Outside Boards | If authorized: Council accepts their appointments to represent the city while serving on boards outside of Hayden. If not authorized: Council will work with the mayor to resolve any issues related to an appointment(s). | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve the appointments of city representatives on outside boards as presented. | ||||||
| 2/13/2024 | Consider Come Together Public Bench Program and Request for Funding from Hayden Urban Renewal Agency (HURA) | If authorized: Supporting the arts commission's request to proceed with acquiring public benches from the company Canvus and to seek funding from the HURA for the City’s match portion of the project. If not authorized: Council will either not support this project or will suggest alternative funding sources for the project. | Recused | Yes | Yes | No |
| Motion Made: To approve proceeding with acquiring benches from Canvus, as selected. To approve the Arts Commission to seek match funding from the Hayden Urban Renewal Agency up to $25,000. | ||||||
| 2/13/2024 | Approval of Redwood Haven Final Plat and Acceptance of Infrastructure | If authorized: Council accepts that conditions of a four-lot subdivision located on Reed Road south of Honeysuckle Avenue are met. If not authorized: Council will need to identify which conditions do not meet code and what steps are required to meet such. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member White motioned to approve the Redwood Haven Final Plan and Acceptance of Infrastructure. | ||||||
| 2/13/2024 | Hayden Sky PPUD deliberations - request by staff to motion to remand file back to Staff to prepare requested analysis and notice for public hearing. | If authorized: Allows city staff to prepare a Council directed analysis and notice for public hearing. If not authorized: Council will need to identify alternate means to prepare an analysis for public hearing. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to remand the file back to staff to prepare the requested analysis and notice for public hearing. | ||||||
| 2/13/2024 | PZE-23-0140 Request to Terminate Zone Development Agreement by Michael and Kirsten Nelte affecting two lots on the northeast corner of West Orchard Avenue and North Ramsey Road. | If authorized: Terminates the zoning development agreement which limits the two affected lots, each owned by separate property owners, to three total dwelling units. If not authorized: Sustains the existing zoning development agreement, limiting one property owner to one dwelling unit on their property. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve PZE-23-0140 Nelte Zone Development Agreement termination request finding that it is in accordance with the standards for approval in Hayden City Code, adopted comprehensive plan based upon testimony received in the record, during the public hearings before the Council and Planning and Zoning Commission, and the record of the request. | ||||||
| 1/23/2024 | Hayden Sky Preliminary Planned Unit Development Request | If authorized: <span style="color:#9C0006;"></span> If not authorized: <span style="color:#9C0006;"></span> | Yes | Yes | Yes | Yes |
| Motion Made: <span style="color:#9C0006;"></span> | ||||||
| 1/23/2024 | Consider PZE-22-0129 Trail Creek Estates Preliminary Plat | If authorized: Allow a 10-lot subdivision to be created to be named Trail Creek Estates. If not authorized: Deny the applicant the support to develop a planned unit development. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve PZE-22-0129 Trail Creek Estates preliminary plat with staff recommended conditions of approval to include a condition to require the private road meet the standards of approval in Hayden City Code Title 10 Chapter 3. | ||||||
| 1/23/2024 | Trail Creek Estates Private Street Request for the Proposed Trail Creek Estates Subdivision | If authorized: Allows a private street to be built within the proposed subdivision. If not authorized: Council will identify which standards the request does not meet and advise the applicant. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member DePriest motioned to approve the Trail Creek Estates private road request. | ||||||
| 1/23/2024 | Trailridge Subdivision Acceptance of Final Plat and Infrastructure | If authorized: Council accepts that conditions of the final plat and acceptance of infrastructure for the initial 22 lot phase of the Trailridge Subdivision, formerly known as Stone Creek North, are met. If not authorized: Council will need to identify which conditions do not meet code and what steps are required to meet such. | Recused | Yes | Recused | Yes |
| Motion Made: Council Member DePriest motioned to approve the Trailridge Subdivision acceptance of final plant and infrastructure. | ||||||
| 1/9/2024 | Approval of Resolution Adoptiong Standards for Outside Boards | If authorized: Provide guidance to City Council and Staff when they are
acting on behalf of the City on a Board outside of the City. If not authorized: No formal guidance will exist to City Council and Staff when they are acting on behalf of the City on a Board outside of the City. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member White motioned to postpone the decision and have a workshop to discuss this and come up with a plan before voting. | ||||||
| 1/9/2024 | Election of Council President | If authorized: A council president acts in the mayor's capacity, upon the mayor not being available to perform their elected duties. If not authorized: Council will need to deliberate and select a president at the next meeting. | Yes | Yes | Yes | Yes |
| Motion Made: Council Member White motioned to nominate Council Member Roetter. | ||||||